School Records – Retention and Disposal Policy

Adopted 17th June 2019
Next review date: December 2026 (Reviewed Triennially)

Policy Statement
Kingsgate School acknowledges the Public Records Act, which allows Archives New Zealand to more actively care for documents necessary for New Zealand’s history. This legislation covers all public records, including school records.

Purpose
Schools must keep records for specific periods to comply with legal requirements, such as education and tax legislation. 
State and state-integrated schools also have broader responsibilities to retain some school records for archival purposes. 
They cannot destroy or dispose of any school records without the authorisation of Archives New Zealand. 
The School Records Retention/Disposal Schedule is the authorisation granted by Archives New Zealand. It supports schools in their record-keeping by identifying which records can be discharged or destroyed and which must eventually be sent to Archives New Zealand.