Student Artificial Intelligence (AI) Use Policy

Adopted  July 5th 2026
To be reviewed every 6 months

1. Purpose
This policy establishes expectations for the responsible, ethical, and educational use of Artificial Intelligence (AI) by staff and students. The school recognises that AI technologies can enhance learning, creativity, and productivity when used appropriately. However, ethical considerations that extend beyond output need to be understood, including the cost of creation and the risks to human flourishing. This policy seeks to:
▶Support learning and AI literacy.
▶Maintain academic integrity and authenticity of work.
▶Protect privacy and wellbeing.
▶Ensure equitable access to approved AI technologies.
▶Provide clear guidance on acceptable and unacceptable uses of AI.
▶Ensure AI does not replace Holy Spirit inspiration and teachers' judgement, thereby keeping the importance of humanity in relationship with a triune God central.

2. Scope
This policy applies to all staff and students using AI technologies in connection with school-related learning activities, assessments, communications, and use of school networks or devices.
For the purposes of this policy, AI includes generative AI systems capable of producing text, images, audio, video, code, or other content in response to user prompts.

3. Guiding Principles
Academic integrity is a guiding principle in education and a choice to act responsibly, so that others can trust us as individuals. This includes demonstrating ethical behaviour when students submit work that they claim is their own genuine and authentic effort, not the work of another person or the result of a process that helped create it. Academic Integrity is undermined when a student deliberately or inadvertently behaves in a way that has the potential to result in that student, or anyone else, gaining an unfair advantage in one or more components of assessment. This not only distorts assessment but also leads to a poor understanding of the relevant subject, affecting a student’s learning.
Enhancement
AI should support learning and productivity, not replace critical thinking, problem-solving, creativity, or independent effort. While AI can assist staff, such as offering ideas and helping to form teaching material, staff should always seek Holy Spirit inspiration when developing devotionals or schoolwork and use their professional judgement in assessment.
Integrity
Student work must accurately represent each student's own knowledge, understanding, and skills.
Equity
All staff and students should have fair access to approved AI tools and learning opportunities.
Safety
Privacy, security, wellbeing, and digital citizenship must be protected at all times.
AI Literacy
Staff and students will develop the skills to use AI responsibly, evaluate AI-generated content critically, identify bias and misinformation, and understand the strengths and limitations of AI systems.
Plagiarism
Plagiarism is the representation, intentionally or unintentionally, of the ideas, words or work of another person without proper, clear and explicit acknowledgement.

4. Permitted Uses of AI - students
Students may use approved AI tools for learning purposes unless otherwise restricted by a teacher or assessment requirements.
Examples include:
▶Learning Support
▶Obtaining explanations of concepts, theories, or historical events.
▶Receiving tutoring-style guidance and worked examples.
▶Generating practice questions, quizzes, or revision materials.
▶Supporting language learning and translation.
Research and Planning
▶Brainstorming ideas and project topics.
▶Developing outlines and planning structures.
▶Identifying research directions and key questions.
Draft Improvement
▶Checking spelling, grammar, punctuation, and readability; however, students are not to use AI to re-write, paraphrase or restructure text they have produced.
Explanation - AI may be used to point out a weak argument or grammatical error, but the student must physically rewrite the text themselves. Copying and pasting AI-paraphrased versions of original student work is prohibited.
Coding and Technical Support
▶Understanding programming concepts.
▶Debugging code.
▶Reviewing logic and troubleshooting errors.
Accessibility Support
▶Assisting students with approved accessibility accommodations.
▶Supporting reading comprehension and communication needs.

5. Assessment Categories
Teachers will specify the level of AI use permitted for each assessment task.
Category A – AI Prohibited
Students must complete all work independently without AI assistance.
Examples:
▶Tests and examinations.
▶In-class writing assessments.
▶Tasks specifically designed to assess independent skills.

Category B – AI Assisted
Students may use AI as an optional support tool but must disclose its use.
Examples:
▶Research projects. 
▶Brainstorming
▶Feedback activities.

Category C – AI Integrated
Students are expected to use AI as part of the learning process and will be assessed on how effectively they use and evaluate AI outputs and critique its flaws.
Examples:
▶AI literacy activities.
▶Prompt engineering tasks.
▶Critical evaluation of AI-generated content.
If a student is unclear about the extent to which AI can be used for schoolwork, they should seek clarification from their teacher before using AI.

6. Academic Integrity
Students must not:
▶Submit AI-generated work as entirely their own.
▶Misrepresent the extent of AI assistance received.
▶Use AI to bypass learning objectives intended to assess their own knowledge or skills.
▶Use AI during examinations, tests, or assessments where AI use is prohibited.
▶Copy AI-generated text, images, code, or other content without appropriate acknowledgement when required.
The school recognises that responsible AI use may form part of legitimate learning. Academic misconduct occurs when the use of AI undermines the authenticity of student work or breaches assessment conditions.

7. Disclosure and Citation Requirements
Students must use the ‘AI disclosure log’ (refer to Appendix A) when required by the teacher or assessment instructions. 
Disclosure should include:

Tool Used
Example:
▶ChatGPT
▶Claude
▶Gemini
▶Microsoft Copilot

Purpose of Use
Example:
▶Brainstorming ideas
▶Feedback on structure
▶Debugging code
▶Research planning

Extent of Use
A brief explanation of how AI contributed to the final submission.
Teachers may request:
▶Copies of prompts used.
▶Records of AI conversations.
▶Draft versions showing student development.
Failure to disclose required AI use may be treated as an academic integrity concern.

8. Privacy, Safety, and Responsible Use – Staff and Students
Staff and students must not enter personal, confidential, or sensitive information into public AI systems.
This includes:
▶Names and addresses.
▶Student identification numbers.
▶Private photographs or videos.
▶Health, wellbeing, or disciplinary information.
▶Assessment materials where prohibited.
AI must not be used to:
▶Harass, bully, threaten, or intimidate others.
▶Generate inappropriate, offensive, discriminatory, or harmful content.
▶Create deceptive or misleading content.
▶Impersonate students, staff, or other individuals.
▶Create deepfakes or synthetic media without authorisation.
▶Use AI in a way that would be inconsistent with the school’s values and statement of faith. 

9. Approved AI Platforms
The school will maintain a list of approved AI tools that meet educational, privacy, and security requirements.
Use of unapproved AI systems may be restricted where concerns exist regarding:
▶Privacy.
▶Data security.
▶Age appropriateness.
▶Reliability.
▶Educational suitability.

10. Monitoring and Enforcement
Suspected breaches of this policy will be investigated in accordance with the school's Academic Integrity and Student/Staff Conduct procedures.
When investigating concerns, the school may consider:
▶Drafts and revision history.
▶AI disclosure statements.
▶Assessment conditions.
▶Student explanations of their learning process. 
Where authenticity or ethical use is uncertain, the school reserves the right to require an oral interview. The student must verbally explain their methodology, research process, and the core concepts of their submission.

11. Roles and Responsibilities
Head of Senior School  (responsible for Curriculum and Assessment)
Primary Policy Owner
Responsibilities:
▶Policy implementation and review.
▶Curriculum alignment.
▶Oversight of academic integrity processes
▶Reporting to senior leadership.

SLT (or IT Specialist when appointed)
Responsibilities:
▶Management of approved platforms.
▶Data privacy compliance.
▶Technical controls and network security.
▶Evaluation of emerging AI technologies.

Heads of Department
Responsibilities:
▶Development of subject-specific guidance.
▶Identification of appropriate assessment categories.
▶Support for teachers implementing AI practices.

Teachers
Responsibilities:
▶Participate in ongoing professional learning about AI.
▶Communicate assessment expectations clearly.
▶Teach and model responsible AI use.
▶Monitor student compliance.
▶Design assessments that promote authentic learning.

Students
Responsibilities:
▶Use AI responsibly and ethically.
▶Follow assessment requirements.
▶Disclose AI use when required.
▶Protect personal and school information.

12. Policy Review
Given the rapidly evolving nature of AI technologies, this policy will be reviewed annually by the school board’s policy sub-committee, or sooner if significant technological, legal, or educational developments occur.