Asset Management


Adopted 17th June 2019.

Reviewed July 2022.

The next review date is July 2025.


Policy Statement

Assets must be reasonably protected, maintained and not exposed to unreasonable risk. The Principal is delegated day to day responsibility for ensuring that the programming and funding of general maintenance of the school grounds, buildings, facilities and other assets occurs in order to provide a secure, safe, tidy and hygienic work and learning environment for students and staff. Accordingly, the Principal must ensure that a transparent financial system is in place and that financial delegations are adhered to.


Procedural Guidelines

Staff and Community Use of School Property:

The use must be in keeping with the special character of the school at all times

No alcohol, cigarettes or non-prescribed drugs are permitted in the school grounds or property

All conditions of the school’s contents insurance must be met

Where appropriate the user’s own insurers should be contacted to safeguard equipment

Prior permission to use school property or equipment outside of school hours or to remove equipment from the site must be sought from the Principal in writing, in advance

Staff using equipment off site must accept full responsibility for safety, repair and insurance against theft, loss and damage

Staff must be competent and qualified in the use of any school equipment borrowed for use off site.


Property Management:

Health and safety matters will be overseen by the Principal

The annual budget will provide for ongoing maintenance to existing plant, equipment and property

A 10-year long term maintenance plan is provided and updated annually by the Principal, and the property/grounds support staff member

Any risks related to property will be reported to the BOT by the Principal at monthly meetings.



Personal belongings of teachers need to be covered by their own All-Risks Policy. The school carries its own insurance. However, this will not include teachers’ individual valuables. Please take every care of your own valuables, (including money). Do NOT leave your purse or valuables lying around in your classroom or office

Laptops must not be left in vehicles. If your laptop is stolen from your car you will be required to cover the cost of replacement from your own insurance.



The School Secretary is responsible for the issuing of all keys. Utmost care must be taken with all keys. All staff are issued with a classroom/admin block key. Weekends, early morning and after school the alarms are set and can only be disarmed with a code. All staff are issued with a code.

NB: Take care with the keys. If a key is lost it jeopardizes security and may result in a complete change of locks – at great expense costing several thousand dollars.


Lost Property:

Lost items should be reported to the School Office - if theft is suspected then a report should be made to the Principal.


Items found should be taken to the School Office where lost property is kept. Students and parents must have an office staff member present to unlock the drawers and wait while they check for their lost property.


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