Chairperson's Role Policy


Adopted 17th June 2019

Reviewed March 2021

Next review date March 2024


Policy Statement

The Chair of KingsGate School safeguards the integrity of the BOT’s processes and represents the BOT of Trustees to the broader community. The Chair ensures that each trustee has a full and fair opportunity to be heard and understood by the other members of the BOT in order that collective opinion can be developed and a BOT decision reached. The BOT’s ability to meet its obligations and the plans and targets it has set are enhanced by the leadership and guidance provided by the Chair. In the absence of the Chair, the BOT delegates responsibility to the Deputy Chair to fulfil this function and role.

Procedural Guidelines:

The Chair:

Is elected at the first BOT meeting of the year except in a triennial trustee election year where it shall be at the first meeting of the BOT.

Welcomes new members, ensures that the conflict of interest disclosure is made and the code of behaviour is understood and signed, and leads new trustee induction.

Will assist the BOT members' understanding of their role, responsibilities and accountability including the need to comply with the Trustees’ Code of Conduct policy.

Leads the BOT members and develops them as a cohesive and effective team.

Ensures the work of the BOT is completed.

Ensures they act within BOT policy and delegations at all times and do not act independently of the BOT.

Prepares the BOT's agenda and ensures that all BOT members have the required information for informed discussion of the agenda items.

Ensures the meeting agenda content is only about those issues which according to BOT policy clearly belong to the BOT to decide.

Effectively organises and presides over BOT meetings ensuring that such meetings are conducted in accordance with the Education and Training Act 2020, the relevant sections of the Local Government Official Information and Meetings Act 1987 and any relevant BOT policies.

Ensures interactive participation by all BOT members.

Represents the BOT to external parties as an official spokesperson for the school except for those matters where this has been delegated to another person/s and is the official signatory for the annual accounts.

Is responsible for promoting effective communication between the BOT and wider community including communicating appropriate BOT decisions.

Establishes and maintains a productive working relationship with the Principal.

Ensures the Principal’s performance agreement and review are completed on an annual basis.

Ensures concerns and complaints are dealt with according to the school’s concerns and complaints procedures.

Ensures any potential or real risk to the school or its name is communicated to the BOT. This includes any concern or complaint.

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