Financial Controls and Reporting


Adopted17th June 2019

Reviewed May 2021

The next review date is May 2024


Policy Statement

The KingsGate School BOT recognises its responsibility to ensure that fiscally robust systems are in place, and are monitored, to control school expenditure. In turn, it acknowledges its responsibility to prepare and post on the school website the Annual Report and Accounts as per the requirement of Sections 136 and 137 of the Education and Training Act (2020).


Procedural Guidelines

1. Cash collection

a. Cash is collected at the school office

b. Cash is collected by classroom teachers, then recorded in the cash book, sealed in the cash bag and given to the office daily

c. Banking is kept in the locked cash box inside a locked cupboard and office and banked weekly

2. Receipts are issued as banking is processed and all cash is banked into a single bank account.

3. Wherever possible, all payments are put through Xero.

4. Staff reimbursements are processed according to the payment period they are received in, by direct credit to staff bank accounts.

5. Appropriate procedures are in place to ensure that monies are tightly controlled.

6. A computerised accounting system will operate - Xero.

7. All monies disbursed will have supporting documentation and must be authorised by a minimum of two authorisers.

8. Reconciliations are completed monthly and reporting is carried out by the appointed school accountant who also checks correctness of statutory obligations such as ACC, GST, PAYE and also bank reconciliations.

9. Monthly reports are presented to the BOT.

10. Annual Accounts are prepared and presented to auditors at appropriate times.

11. Audited Annual Accounts are adopted and uploaded to the school website.

Supporters and Sponsors

Parents, please support our local businesses

Orizen Tyres Pukekohe - KingsGate School Diana Cussen Barfoot & Thompson Ltd - KingsGate School DTS Electrical - KingsGate School Pukekohe Storage - KingsGate School Stihl Shop Pukekohe - KingsGate School LJ Hooker Pukekohe - KingsGate School Dial A Nerd - Pukekohe - KingsGate School Dean Peppiatt - Harcourts, Pukekohe - KingsGate School Fountains Funerals & Monuments - KingsGate School Unearthed - KingsGate School Counties Home Loans & Insurance - Kingsgate School Peter J Valley Drainlaying Ltd - KingsGate School Zoom Technologies - KingsGate School Pukekohe Toyota Equippers Church Pukekohe - KingsGate Christian Primary School - Nov 23 Pform - KingsGate School - Dec 23 Specsavers Optometrists & Audiology - Pukekohe - KingsGate School - Jan 24 DTS Electrical - KingsGate School - Feb 24 Stihl Shop Pukekohe - Kingsgate School - Mar 24 Orizen Tyres Pukekohe - KingsGate School - Apr 24 Cutting Edge Cabinetry - KingsGate School - May 24 E & H Motors Automotive Repairs - Kingsgate School - June 24 LJ Hooker Pukekohe - Kingsgate School - July 24 Mitre 10 MEGA Pukekohe - Kingsgate School - Aug 24 Coevolve Studios - KingsGate School - Sep 24 Pukekohe Toyota - KingsGate School - Oct 24

Login to KingsGate School